Is there any flexibility when a final decision is made?.Who has veto power once a final decision is made?.Who will make a final decision and when?.What modes can people use to submit input?.Additionally, what stage of decision making are you in?Ĭonsider answering these questions for your team, or at least discussing them for clear expectations up front: When you are in the brainstorming phase of a project or assignment, it is very important to be clear what every person’s role is. Do you have brainstorming questions, a survey, or an activity? Do you have the resources you need to be successful – a whiteboard, a computer, scratch paper? If your meeting is unstructured, you should still have a plan as to how you will engage with the group.Give attendees a heads-up as to what is on the agenda and what you expect from them in regards to the meeting content. Allot the appropriate amount of time to each agenda item, and stick to it. If your meeting is very structured, have an agenda ready for your team.They will believe you are wasting their time and that they serve little to no purpose participating in your meeting. Of course, you can’t always get this one right, but if you constantly over-invite people, they will start rejecting your invitations. Their purpose can be expertise, input, experience, training, brainstorming, or collaboration, but they must have a purpose and a role.
Each person invited should have a specific, known purpose for attendance. Know WHO is attending the meeting and WHY.Nothing says unprofessional like being the last one to arrive to your own meeting and then having to take 5 minutes to distribute hand-outs or set up a presentation. Know when and where your meeting is and be there EARLY, ready to go.
Here are some key points to success in the area of preparedness for meetings: KNOW what your goals are for the meeting and be prepared. This one, to me, is the absolute most important.
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